COVID-19 Guidance

Research reopening entered Stage 5 on August 3 that is a continued focus of personnel approved to work in research labs with a goal of limiting density of people to 25%. Research labs have scheduled times to complete lab work and data analysis. Zoom meetings should be done via telework and not in offices.

Research exemption information can be found at: https://research.cfaes.ohio-state.edu/resources/covid-19-guidance 

Updates & Resources: 

Request Research/Extension Exemptions

Research and Extension Activities
College of Food, Agricultural, and Environmental Sciences


August 4, 2020 Update: Research reopening entered Stage 5 on August 3 that is a continued focus of personnel approved to work in research labs with a goal of limiting density of people to 25%. Research labs have scheduled times to complete lab work and data analysis. Zoom meetings should be done via telework and not in offices

To access the EXEMPTION request survey, click here. Please use either Google Chrome or Mozilla Firefox as your browser when accessing the survey. To view the questions on the survey, click here

All CFAES educational outreach activities and events using in-person programming and hosted by anyone in CFAES, regardless of the location, must use the following process: 

In-Person programming and events - our CFAES team has worked with university guidance to develop a CFAES Events process for approving in-person programming and events. It includes two tracks: 1) In-person programming/educational events by our OSU professionals, and 2) the events organized at one of our 27 facilities or event centers by external customers. The process for both will be similar to the current Research and Extension Exemption approval including a form to submit, committee review, and additional guidance following approval. 

-CFAES Events and In-person Program Proposal Process can be found here: www.go.osu.edu/cfaesf2feventrequest 

Research and Extension Activities
Research or Extension activities which fall into the following areas and deemed critical to the food supply chain, will be reviewed for potential continuance while the order is in effect. All activities approved for continuance will be required to maintain all relevant health and safety precautions to minimize the spread of the COVID-19 virus. Approval may be rescinded if relevant health and safety precautions are not utilized, or additional restrictions are put into place by the State of Ohio, The Ohio State University (OSU), or the College of Food, Agricultural, and Environmental Sciences (CFAES).

1.) Diagnostic services for plants in support of agriculture. Distance diagnostics will be encouraged. Samples must be mailed to the appropriate labs and no drop off samples will be accepted.

2.) Field operations including annual planting and maintenance of crops, trees, and vines to prevent long-term damage to our operations and ability to serve Ohio agriculture.

3.) Field research or projects, including Extension on-farm and Extension projects, that provide direct support of essential food production planned for the coming growing season, animal breeding, natural resources including water quality, and other activities may be eligible to proceed where an entire year of information would is lost or critical food production would be affected.

4.) Research related to COVID-19 

For any activities that do continue, the following guidance must be strictly followed:
-Daily health check-in for employees reporting to the workplace  Utilize the University Health Reporting System at: https://safeandhealthy.osu.edu/daily-health-check.
-No more than two individuals may be present where the work is being conducted and they must maintain appropriate social distance regardless of whether the work is taking place indoors or outside,
-No more than one person per vehicle if travel to off-campus sites is required to complete the work,
-All necessary PPE must be available and utilized, including provisions for washing or sanitizing hands,
-Minimize time on campus or in any buildings, greenhouses, shops, and barns. Complete approved task and return to working at home immediately,
-Conduct all meetings virtually,
-Minimize contact between persons,
-Initiate enhanced cleaning procedures in the lab and other work areas,
-Maintain an updated log of everyone who works in the lab, greenhouse, or field,
-Perform data analysis, writing, and other tasks remotely,
-Develop contingency plans for the proposed activities, taking into consideration personnel contact lists and plans, potential personnel absences and illnesses, and limited or delayed supply availability.

Approval Process: faculty or unit leaders complete the survey to submit the request. Requests will be reviewed once by week by the appropriate Associate Dean and decisions communicated back to the individual identified as the contact person. Appeals will be handled by VP/Dean Cathann Kress and decisions will be final.

University Announcements

Launch of Keep Researching Platform - 4/9/20
Center for Clinical and Translational Science (CCTS), Emergency COVID-19 Voucher Announcement - 3/24/20
Guidance from the Office of Management & Budget - 3/20/20
Clarification on Critical Research - 3/19/20
CFAES Research Questions as Related to COVID-19 - 3/1720
Essential Research Activities - 3/16/20

Resources

Wexner Medical Center Information for Ohio State University Students, Faculty, & Staff 
Temporary Remote Working Resources at OSU Keep Working
OSU Human Resources COVID-19 HR Information 
OSU Office of Business & Finance Coronavirus Temporary Travel Guidelines 
Office of Research Coronavirus and Your Research Program
Office of Research FAQ's on Sponsored Programs During COVID-19 Emergency - 4/2/20

COVID-19 
Wexner Medical Center 2019 Novel Coronavirus (COVID-19) Outbreak 
Ohio Department of Health Coronavirus 
Center for Disease Control & Prevention Coronavirus (COVID-19)
World Health Organization Coronavirus Disease (COVID-19) Situation Reports 
Coronavirus: The Words You Need To Understand the News

IT Support

For technical assistance, please contact the IT Service Desk. The IT Service Desk offers 24-hour support, seven days a week, via email and phone.
-Phone: 614-688-4357call 614-514-4848 x3 for Wooster
-Email: servicedesk@osu.edu
-Self-Service and Chat support: ocio.osu.edu/help
-Text Telephone for the Deaf: 614-688-8743
If you have any accessibility concerns related to working remotely, contact the Digital Accessibility Center for assistance.

Federal Agency Updates

Requesting a No-Cost Extension on Sponsored Projects - 3/26/20
NIFA Updates - 3/19/20
COVID-19 Sponsor Updates - 3/18/20

Contacts 

General questions: coronavirus@osumc.edu
Travel related questions: travel@osu.edu
Travel reporting: travelreporting@osumc.edu 
Your research program: Sponsored Program Officers 
IRB Protocols: ORRPcovid@osu.edu
General Research: research@osu.edu

COVID-19 Case Reporting
If you receive a report, confirmed or unconfirmed, that a member of your team has been exposed to or has contracted coronavirus (COVID-19), please email Brandi gilbert-hammett.1@osu.edu and Nicole wakeley.5@osu.edu, your CFAES HR Business Partners. Faculty and staff report directly to Brandi and Nicole, in an email addressed to both of them. 

Please include the following information: 
-If ther person is hospitalized, where? 
-Timelines (when did they fall ill/when confirmed) 
-Is this suspected or confirmed? 
-Location of work if different 
-Location of Office 
-Dot number
-Employee ID
-Full Name - if they use a nickname notate that 
-Call the Wexner Medical Center's COVID-19 call center at (614) 293-4000 for guidance. 

Funding opportunities

COVID-19 Funding Opportunities - 7/31/20
COVID-19 Funding Opportunities - 7/2/20
COVID-19 Funding Opportunities - 4/28/20
COVID-19 Funding Opportunities - 4/13/20
COVID-19 Funding Opportunities - 3/27/20

I Need To:  

Complete a Health Check

All CFAES personnel will report their daily health status if they plan to be on our Columbus, Wooster, or Statewide Campus (e.g., Extension offices and research stations), doing field work, or interacting face-to-face with the community on behalf of Ohio State.

The steps to report are simple (view health check flow chart):
1.     Take your temperature.
2.     Log in to the health reporting tool via compass.osu.edu or the Ohio State app (under the "about you" section).
3.     Record your temperature and answer other health reporting questions.
4.     Receive your daily health passport. This passport is good during the day it was submitted. 
       RED = Stay home and contact your supervisor
       GREEN = Clear to come to campus
       YELLOW = Time to report your health check

If you make a mistake while answering the questions, repeat the process.

Learn more about the pilot, process, participants, and FAQs on the Health Reporting Pilot webpage.

COMPLETE THE RETURN TO CAMPUS TRAINING

Return to Campus Training
All faculty, staff and students returning to offices or campuses must complete an online training course and the Together As Buckeyes Pledge form. The pledge acknowledges an understanding of and commitment to the behaviors described in the training. It is not a legal waiver. The 10-minute training is available in BuckeyeLearn and the pledge will be signed upon completion of the course.  

Completing the training and signing the pledge are mandatory for all faculty, staff and students returning to offices or campuses. Those who have already been working on campus should take the online training and sign the pledge as soon as possible. For those not physically returning to a campus, the training and pledge need to be completed by the start of autumn semester on August 25.

The training course will cover expectations for daily health checks, personal protection such as face masks, hygiene, staying informed and more.

To complete the training:  
1. Go to https://buckeyelearn.osu.edu and sign in.
2. Click on “My Transcript”
3. Find the “Together as Buckeyes” training (you may have to sort by “Active”) and click on “Open Curriculum”.
4. Launch the Safe and Healthy Campus training
5. Once you have completed the training you will need to complete the pledge as well.

CONFIRM A DIRECT REPORT HAS COMPLETED THEIR HEALTH CHECK

Visit healthreporting.osu.edu to review your direct report's health check.

CONDUCT FIELD, GREENHOUSE, OR ANIMAL RESEARCH

Employee needs to:
• Gain exemption from the Research/Extension Exemption Committee (https://grants.cfaes.ohio-state.edu/resources/covid-19-guidance).
• Log in to the health reporting tool via compass.osu.edu or the Ohio State app to record temperature and answer other health reporting questions.

Supervisor needs to:
• Ensure employees fill out health reporting tool and monitor results.

WORK IN A LAB WITH EXEMPTION OBTAINED THROUGH STAGE 3 RESEARCH RE-OPENING

Employee needs to:
• Log in to the health reporting tool via compass.osu.edu or the Ohio State app to record temperature and answer other health reporting questions.

Supervisor needs to:
• Ensure employees fill out health reporting tool and monitor results.

GO INTO THE OFFICE FOR A ONE TIME TRIP

Employee needs to:
• Gain permission from supervisor, providing details/timing of the trip.
• Log in to the health reporting tool via compass.osu.edu or the Ohio State app to record temperature and answer other health reporting questions.

Supervisor needs to:
• Ensure employees fill out health reporting tool and monitor results.

REQUEST AN ACCOMMODATION

Link to the accommodations secure intake form: https://apps.hr.osu.edu/covid-request/

REQUEST AN EXEMPTION FOR EVENTS/IN-PERSON PROGRAMMING

CFAES Events and In-person Program Proposal Process can be found here: www.go.osu.edu/CFAESf2fEventRequest

Our CFAES team has worked with university guidance to develop a CFAES Events process for approving in-person programming and events. It includes two tracks: 1) In-person programming/educational events by our OSU professionals, and 2) the events organized at one of our 27 facilities or event centers by external customers. The process for both will be similar to the current Research Exemption approval including a form to submit, committee review, and additional guidance following approval. 

PRINT COVID-19 SIGNAGE

• General Ohio State signage can be downloaded or ordered through UniPrint here.
• CFAES-specific signage can be downloaded here

For additional information on signage please visit: https://brand.cfaes.ohio-state.edu/templates/covid-19-signage